For all recognized clubs on campus, there are two main sources of funding: cash accounts and budget accounts. The cash account is the "savings account" of the club and would be where money raised through fundraising and other means would go. The budget account is where all the funds that are approved by the Finance Board are allocated to; each organization has a budget index number that corresponds to the budget line items and budget requests submitted by organizations.
Budget requests come out of the SAF Fund, which is a pool of money that is paid into by all undergraduate students with the purpose of being allocated out to all the student organizations. From the fund, organizations are able to request funding for four (4) events per semester, as well as one (1) supplementary request per semester. This is all done through the online platform OrgSync. More information on the breakdown of budgets is available on Section 5 of the SAF Manual.
In order to be eligible for funding for budget requests, student organizations must have a member of their executive board, preferably the treasurer who will be attending the Finance Board Meetings, to either attend the in-person Finance Board Workshops or online Finance Board Webinar. The Finance Board Webinar is available on Blackboard. Once on Blackboard, go to the community tab, search “Student Government Association Finance Board” and join that community. Then in the Documents section, you will see the link for the Finance Board Webinar. Please complete the Finance Board Webinar before your specific deadlines and please email the Finance Board a confirmation of a passing score for our records.
Finance Board Workshops:
For student organizations to be eligible to submit a budget request and receive funding from the Finance Board, the President/Treasurer of the organization must attend a Finance Board Workshop. Your student org must attend one of the following scheduled Finance Board Workshops, prior to submitting your request:
Fall 2018: TBD
Spring 2019: TBD
These workshops are Mandatory and if a representative is not available to attend the scheduled meeting, they must contact the Comptroller to make other arrangements, prior to submitting a request.
Finance Board Webinar
Here are the steps that treasurers or e-board members of student organizations can take in order to successfully request funding:
1. If your student organization wants to put on an event but need to complete the Finance Board Workshop, an online version of can be accessed through Blackboard. Go to the community tab, search “Student Government Association Finance Board” and join that community. Then in the Documents section you will see the link for the workshop.
2. Please complete the Finance Board Workshop Webinar before your specific deadlines and please email the Finance Board a confirmation of a passing score for our records.
Monthly Event and Supplementary Budget Requests
All SAF requests must be submitted via the OrgSync Budget Request system, which can be accessed on OrgSync.com
For a request to be considered complete, the following MUST be submitted to the Finance Board on time via OrgSync:
- Approval from your CSI Program Manager;
- A completed OrgSync Budget Request;
- Completed Submission Form with previous event information;
- All line items necessary for the event; and
- TWO comparable quotes for ALL items requested (uploaded as an attachment to the Orgsync Budget request).
Event Changes and Reallocations
All Event Change forms and Reallocation Requests may now be submitted through Forms under the Finance Board organization. This is a change from the previous policy which required organizations to submit these forms to the Finance Board via e-mail.
The links to the forms are as follows:
SAF Logo (Required for digital AND print advertisements of any SAF funded event):
If you have any other specific questions, please e-mail firstname.lastname@example.org with a subject line including your event pool, organization name, and event name. Abbreviations are acceptable (Example: Sept S- SGA- Cookout).