This slide deck discusses essentially everything on this page with more detail, along with guidance on media training, google drive management, meeting invite etiquette and more!

Leadership Handbook

Coming Soon!

Project Start Guide

Coming Soon!

Room Bookings

Standard Room Bookings

The Internal Call for Programs Sheet has room the most updated information on room bookings

Contact the VP of Operational Affairs if you won’t be using a room

Keep track of when your room bookings are and if they are available

Tabling Bookings

To book spaces for tabling, contact the VP of Operational Affairs on Slack at least 2 weeks ahead of your tabling date.

SGA Office Communal Spaces

Location for small group meetings (2-4 people) – Couch Corner & President’s Corner

Can be booked through our Cal.com booking portal

If not booked, they can be used by anyone

Budget

Click the link below to view the division budgets

Candy Budget

Candy Budget is specifically allocated altogether

Communal tabling candy is in SGA Office in President’s Corner

Temporary Purchasing Process

All purchases should be made over CSI by contacting VP of Operational Affairs on Slack

Avoid as much as possible to purchase ANYTHING out of pocket

If you HAVE to purchase something yourself – tell Benedikt and save and send receipts to Benedikt
Follow all SABO receipt requirements

Permanent Purchasing Process

Updates to come as we know more!

The common application portal is the place for ALL external applications for SGA leadership positions, boards, and working groups.

DO NOT put positions that do not require an application on here (ex: committee member).
DO NOT put internal applications on here that are meant only for certain existing SGA members (ex: vice chair of an advisory board).

Adding Applications

Make a copy of this template provided
Fill it out with position descriptions and questions. Some basic questions are already included in the portal, so that you don’t have to (see below)

Questions already asked for each position: name, pronouns, email, phone number, major/minor, resume upload, previous SGA experience, other club involvement, estimated SGA time commitment

Send to the EVP and VP of Operational Affairs on Slack

Reviewing Applications

Responses are updated nearly daily to this response spreadsheet

Responses for each position (or group of) has an assigned tab on the spreadsheet

Inform the EVP and VP of Operational Affairs once the application should be taken down
Respond to ALL candidates, pushing denied candidates to join committees

Events

This year we are introducing an Event Request Form to create a centralized tracking system for all division wide event requests: Event Request Form

This event request form should be filled out as early as possible (6-7 weeks ideally) for all events planned

You may edit your initial submission with updated information, so you don’t need to have all the answers right away

This form helps External Affairs go through all the necessary steps for hosting an event, such as booking you a space, submitting an event Engage form on your behalf, helping with any event logistics, coordinating social media pushes, and more!

Social Media

This form ensures the External Affairs Division can effectively track and fulfill your requests for content such as videos, social media posts, flyers, and more: Content Creation Request Form

Website Changes

Each leadership member is responsible for their own committee/board pages. VP’s are responsible for their division pages.

Text Changes

Use this document to request text changes only

This document is a copy/paste of the text on the website and you can navigate it using the tabs to the left side.
Text changes are requested by simply suggesting changes on this document using the Google Docs comments feature!

Visual Changes

Use this form to submit visual change requests

Clearly state the page where the change needs to occur
Be very specific – include file upload, direct page link, and write clear instructions
Examples of these type of changes: leadership headshots, logos

New Pages

Use this form to submit new page requests

State the title of the new page
Provide the information and pictures you want included
Indicate which sub-title/section it belongs under

Slack

Here is the invite link for slack

Meeting Minutes

View this link for the meeting minutes tracker document where all meeting minutes should be linked

At the above link please view the meeting minutes requirements for your specific group type

Email Signatures

Please include the provided SGA email signature templates when contacting clubs and administration – it's more professional so it will encourage more timely responses

View the link for the customized email signature templates: SGA Division Signature

Any SGA leadership member may request access to the SGA office in Curry 332. To request access, please fill out the form here and have the Vice President of your division send a message to the VP of Operational Affairs that you are permitted to have access