Leadership Resources
KEY LINKS
Resources
Finances
Common Application Portal
Events & Media
Other Organizational Items
Office Access
SGA members are welcome but not obligated to engage with media. We encourage all members to have a media training from the External Affairs division. For access to media training, leadership can:
Request an in person media training from an External Affairs leadership member by emailing or messaging the VP of External Affairs.
For reference, leadership members can use this SGA Media Training One-Pager. It is also available at tinyurl.com/SGAmediatraining
If you are going to engage with the media, please tell the VP of External Affairs, Kate Mittelhauser
SGA Leadership Summit Slides
Slide deck we used for the SGA Leadership Summit: SGA Leadership Summit Slides
This slide deck discusses essentially everything on this page with more detail, along with guidance on media training, google drive management, meeting invite etiquette and more!
Leadership Handbook
Coming Soon!
Project Start Guide
Coming Soon!
Room Bookings
Standard Room Bookings
The Internal Call for Programs Sheet has room the most updated information on room bookings
Contact the VP of Operational Affairs if you won’t be using a room
Keep track of when your room bookings are and if they are available
Tabling Bookings
To book spaces for tabling, contact the VP of Operational Affairs on Slack at least 2 weeks ahead of your tabling date.
SGA Office Communal Spaces
Location for small group meetings (2-4 people) – Couch Corner & President’s Corner
Can be booked through our Cal.com booking portal
If not booked, they can be used by anyone
Budget
Click the link below to view the division budgets
Candy Budget
Candy Budget is specifically allocated altogether
Communal tabling candy is in SGA Office in President’s Corner
Purchasing Process
Contact the VP of Operational Affairs regarding what you want to purchase and what budget you would like to use
After being approved, items can be purchased by any member of E-Board or through Engage (Engage orders should be used for larger purchases but may take multiple weeks to arrive)
E-Board Reimbursement Setup
For E-Board only! Visit Concur and go to your Profile Settings in the top right.
Select Expense Delegates and Add and then type the name of the VP of Operational Affairs. Then click Add and make sure to select the boxes for “Can Prepare”, “Can View Receipts”, and “Receives Emails”. Then click Save.
Make sure to set up direct deposit with the University here.
Once all of these steps are complete and you have the necessary Engage permissions, you should receive an email from Concur that your account has been created. Please do not make any purchases out of pocket until you receive an account creation email!
Contact the VP of Operational Affairs for any questions or issues.
E-Board Reimbursement Process
Save all receipts and message them to the VP of Operational Affairs following the purchase. Receipts MUST follow all SABO receipt requirements.
You will receive an email once your reimbursement is ready. Once that happens, click on the link in the email and submit the reimbursement for SABO review.
The common application portal is the place for ALL external applications for SGA leadership positions, boards, and working groups.
DO NOT put positions that do not require an application on here (ex: committee member).
DO NOT put internal applications on here that are meant only for certain existing SGA members (ex: vice chair of an advisory board).
Adding Applications
Make a copy of this template provided
Fill it out with position descriptions and questions. Some basic questions are already included in the portal, so that you don’t have to (see below)
Questions already asked for each position: name, pronouns, email, phone number, major/minor, resume upload, previous SGA experience, other club involvement, estimated SGA time commitment
Send to the EVP and VP of Operational Affairs on Slack
Reviewing Applications
Responses are updated nearly daily to this response spreadsheet
Responses for each position (or group of) has an assigned tab on the spreadsheet
Inform the EVP and VP of Operational Affairs once the application should be taken down
Respond to ALL candidates, pushing denied candidates to join committees
Events
This year we are introducing an Event Request Form to create a centralized tracking system for all division wide event requests: Event Request Form
This event request form should be filled out as early as possible (6-7 weeks ideally) for all events planned
You may edit your initial submission with updated information, so you don’t need to have all the answers right away
This form helps External Affairs go through all the necessary steps for hosting an event, such as booking you a space, submitting an event Engage form on your behalf, helping with any event logistics, coordinating social media pushes, and more!
Content Requests
This form ensures the External Affairs Division can effectively track and fulfill your requests for content such as videos, social media posts, flyers, and more: Content Creation Request Form
Media Training
Website Changes
Each leadership member is responsible for their own committee/board pages. VP’s are responsible for their division pages.
Text Changes
Use this document to request text changes only
This document is a copy/paste of the text on the website and you can navigate it using the tabs to the left side.
Text changes are requested by simply suggesting changes on this document using the Google Docs comments feature!
Visual Changes
Use this form to submit visual change requests
Clearly state the page where the change needs to occur
Be very specific – include file upload, direct page link, and write clear instructions
Examples of these type of changes: leadership headshots, logos
New Pages
Use this form to submit new page requests
State the title of the new page
Provide the information and pictures you want included
Indicate which sub-title/section it belongs under
Slack
Here is the invite link for slack
Meeting Minutes
View this link for the meeting minutes tracker document where all meeting minutes should be linked
At the above link please view the meeting minutes requirements for your specific group type
Email Signatures
Please include the provided SGA email signature templates when contacting clubs and administration – it's more professional so it will encourage more timely responses
View the link for the customized email signature templates: SGA Division Signature
Any SGA leadership member may request access to the SGA office in Curry 332. To request access, please fill out the form here and have the Vice President of your division send a message to the VP of Operational Affairs that you are permitted to have access